A few tips to turn your Seattle office into a paper-free office

For some years experts in IT have been saying within a few years will all be in a paper-free office, an eco-conscious office that uses little to no paper in order to operate. Whether this prophecy will come true is as of yet not clear but most offices can cut back on paper and reap the many rewards it can offer.

There are a bundle reasons why a Seattle office should cut back on paper consumption, firstly there is money to be saved, then there are obvious eco-benefits and also because paper is perhaps not the most secure way to store private and confidential data.

So for a firm that is relocating to a new Seattle office in a new location then here are some pieces of advice to make it a paper-free and 21st century office, thanks to www.executiveofficespace.net.

1) Firstly, find out where the closer Seattle recycling facility is. As a manager you need to work out where the recycling facility is and which way to get there from the office. It is also a good idea to organise a collection service, as depending on your exact location in Seattle it usually is a long drive to the recycling facility/plant.

2) Next, try and use emails rather than snail mail. Perhaps the best way to reduce the amount of paper your office uses is to use emails and instead messaging instead of fax machines, memos and sending letters. By doing this you will reduce the outgoings of the office and make employees a lot more efficient and productive as they will no longer have to travel to office when delivering memos but instead can just click a button to send an email.

3) Journals, marketing materials and even the local daily paper can all be read on the internet, which means there is no longer a need for a paper copy. In fact, this use of paper is perhaps the most inefficient use of paper that there has ever been. What I mean by this is that 99 percent of the time papers and magazines just end up in the trash, so it is just as if you are buying paper then throwing your money in the bin. Also if you subscribe to a magazine online you can then make use of any article more easily than if you had a hard copy of them.

4) Eliminate the need for post-its with an office white board. Your staff will need somewhere to make notes and usually this is on a post-it note but in the paperless office you may want to use a white board instead. A whiteboard is reusable and is a great way to make handy little notes or to jot down reminders. Therefore if you invest in a whiteboard you will be able to save a lot of money on the wasteful usage of office paper. So if you have made the move to Seattle Office Space from www.executiveofficespace.net, then go to the nearest stationary shop for a white board.

5) Finally, paper-free doesn't just mean cutting back on A4 it can mean so much more. It also means using an air heater to dry your hands in the bathroom rather than paper towels and by using mugs instead of those paper cups that just get thrown in the bin. There is an endless list of things to do to reduce the consumption of paper, it might just be something simple like making a corner of the office the official place for the waste paper bin.

Recently one of the firms we deal with decided to move to a Seattle office and they used the change as an opportunity to turn the office into a paper-reduced office. After a few months they found that they saved a substantial amount of money and their staff was more efficient with paper.